Use this structured checklist to organize your weekly/monthly mastermind group and ballroom dance party events.
| Task | Complete |
|---|---|
| Define the mastermind goal (e.g., grow the ballroom community) | |
| Recruit 3–7 committed members (dancers, instructors, planners) | |
| Schedule weekly/monthly sessions (Zoom or in person) | |
| Create a shared drive or workspace (Google Drive, Notion) | |
| Assign roles: facilitator, host, promotion lead, budget keeper |
| Task | Complete |
|---|---|
| Choose date, venue, and theme | |
| Book DJ/live band or prepare playlist | |
| Create RSVP link or form | |
| Design and share promotional content (flyer, reels, posts) | |
| Send reminders via SMS, email & social media | |
| Assign setup team (decor, lighting, food) | |
| Prepare welcome speech or warm-up activity |
| Day | Activity | Done |
|---|---|---|
| Monday | Review last week’s goals & attendee feedback | |
| Tuesday | Update event tasks & responsibilities | |
| Wednesday | Promote event on social media & reply to DMs | |
| Thursday | Confirm logistics (venue, playlist, guest list) | |
| Friday | Event day: set up, host, and collect testimonials | |
| Saturday | Share event recap + photos/videos online | |
| Sunday | Meet with mastermind to plan the next event |
| Growth Strategy | Check |
|---|---|
| Create an email list from attendees | |
| Invite influencers or guest dancers to events | |
| Offer referral rewards for bringing guests | |
| Collaborate with local studios or businesses | |
| Create a monthly newsletter or recap video |