| 5:30 – 6:00 PM | Setup: Lights, sound system, floor markers, decoration, registration table | Setup Team | |
| 6:00 – 6:20 PM | Guest arrival, welcome drinks, check-in, background music | Host/Registration | |
| 6:20 – 6:30 PM | Opening speech, welcome, rules, and event flow explanation | Facilitator/MC | |
| 6:30 – 7:00 PM | Warm-up social dancing (waltz, rumba, cha-cha) | DJ/Host | |
| 7:00 – 7:15 PM | Dance game or mixer (partner switch activity) | Facilitator | |
| 7:15 – 7:45 PM | Dance session 1 (tango, foxtrot, swing) | DJ/MC | |
| 7:45 – 8:00 PM | Break: Light snacks and water, music continues softly | Host/Refreshments Team | |
| 8:00 – 8:30 PM | Dance session 2 (samba, jive, paso doble) | DJ/MC | |
| 8:30 – 8:45 PM | Spotlight dance (showcase or guest spotlight) | Facilitator/Dancer | |
| 8:45 – 9:00 PM | Closing circle, acknowledgements, group photo, next event reminder | Facilitator/Host | |
| 9:00 – 9:30 PM | Cleanup and equipment pack-up | All Crew | |